FRIENDS OF THE CRYSTAL LAKE LIBRARY (FOCLL), INC.
The name of the organization shall be FRIENDS OF THE CRYSTAL LAKE LIBRARY, INC.
The exclusively charitable and educational purpose of the organization shall be to promote knowledge of the Crystal Lake Public Library's functions, resources, services and needs; to aid in developing programs for the extension and improvement of the library's services and resources to benefit the library community.
The fiscal year shall be January 1 through December 31. An annual audit of the organization's financial records will be presented to the Membership at the annual meeting in January.
Membership in the organization shall be available to all individuals or organizations believing in and supportive of its purpose. Each member shall be entitled to one vote on each matter calling for a vote of the membership. FOCLL is a charitable, not-for-profit 501(c)(3) organization and will not deny participation due to an inability to pay annual dues.
The FOCLL Executive Board shall determine dues and categories of membership with the consent of the Membership. Categories may include but are not limited to: Individual, Family, Life, Youth and Corporate. Dues shall be reviewed and set annually. Membership shall run for one year from payment of dues and will be renewable in the month of original payment.
OFFICERS AND DUTIES
The organization shall have the following officers: President, Vice President: Membership, Recording Secretary, Treasurer, two members-at-large. These officers shall form the FOCLL Executive Board. Each officer shall be elected for a two-year term and no person shall serve for more than two consecutive terms in any one position; completing an unexpired term does not constitute service of a full term for purposes of this provision. Officers and members at-large must be members in good standing and current in their dues at the time of nomination to office.
Nominations for officers will be conducted at the meeting prior to the January meeting, at which elections will be held. Newly elected officers shall take office at the January. meeting. No member of the Crystal Lake Public Library Board of Trustees nor any staff member of the Crystal Lake Public Library may serve as an officer of the Friends of the Crystal Lake Library.
The President shall set the agenda for all meetings, preside at all meetings of the Membership, all meetings of the FOCLL Executive Board, and establish Standing Committees.
The Vice President shall be responsible for accurate records of members in good standing. The Vice President shall transfer member payments to the Treasurer for deposit. The Vice President shall perform the duties of the President during any absence of the President.
The Recording Secretary shall keep the minutes of all meetings of the Membership and of the FOCLL Executive Board. The minutes will be made available to all members at the following meeting.
The Treasurer shall be custodian of all monies deposited to the account of the Friends of the Crystal Lake Library. The Treasurer shall pay out money based on an approved budget item or on the order of the FOCLL Executive Board. The Treasurer shall keep full and accurate books containing a record of all monies received and expended and present a financial report of the organization at each Membership meeting.
Members-at-Large shall serve as representatives of the general membership.
One Member-at-Large is the immediate Past President and one is elected by the general membership.
REMOVAL OF OFFICERS
The FOCLL Executive Board may vote to remove any Officer failing to attend meetings on a consistent basis or regularly fails to perform duties as assigned.
Vacancies of any executive board position, except the office of President will be appointed by the President, with approval of the general membership in attendance at the following meeting. The Executive Board will nominate a replacement to fill a vacancy in the office of President, with approval of the general membership in attendance at the following meeting.
The President shall appoint any committees as deemed necessary.
The Membership shall hold bi-monthly meetings per calendar created by the FOCLL Executive Board. Meetings may be cancelled with prior notice to the Membership, upon approval of the FOCLL Executive Board.
The organization shall hold an Annual Meeting in May for the purpose of electing officers.
The FOCLL Executive Board shall meet bi-monthly or if a FOCLL Executive Board Officer requests a meeting. Members shall be notified at least 24 hours in advance of any unscheduled meeting. All members may attend any FOCLL Executive Board meetings.
Parliamentary procedure at all meetings of the FOCLL Executive Board and Membership shall be in accordance with Robert's Rules of Order, Revised, as nearly as possible. All Illinois laws pertaining to the "Open Meeting Act" shall be followed when applicable.
Amendments to these bylaws may be made at any meeting of the general Membership by a two-thirds (2/3) vote of those present, provided that notice of the proposed amendment has been given to all members at least seven (7) days before the next meeting.
SUSPENSION OR WAIVER OF BYLAWS
These bylaws may be suspended or compliance waived by a majority vote of the Board at any Board meeting.
Upon dissolution of the Friends of the Crystal Lake Library this organization shall distribute one hundred percent (100%) of its assets to the Crystal Lake Public Library of Crystal Lake, Illinois, for its Summer Reading Program.
ADOPTED: May 28, 2019
AMENDED: July 22, 2020